The Port of Gulfport has a centralized purchasing function. All purchases are initiated through the Finance Department to ensure that all procurement requirements have been met. Vendors shall not make sales to any Port of Gulfport employee without a purchase order approved by the Finance Department.
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Bids and proposals are solicited through two different competitive procedures. A formal procedure is used when the value of the purchase is estimated to be $50,000.00 or greater. An informal procedure is used when the estimated value of the purchase is less than $50,000.00.
Offers on formal procedures will be solicited by an RFQ or RFP, and may be advertised in The Sun Herald and the Port of Gulfport’s website. Adequate notice of the Invitation for Bids shall be given for the opening of bids. The advertisement will state the date offers are due, where bid or proposal forms may be obtained, and the time and place bids will be opened.
Competitive offers on informal purchases less than $50,000.00, will be solicited by mail, fax, email, or telephone from a minimum of three vendors on the open market for the item sought. Informal purchases do not require newspaper advertising. Generally, the informal bid process from solicitation to the opening of offers takes from one day to seven days.
Procurement opportunities associated with the Port of Gulfport Restoration Project:
Section 3 requires that when employment or contracting opportunities are generated by HUD-funded projects, preference is given to low- and very-low-income persons and businesses residing in the community where the project is located. Section 3 definitions and information can be found at www.hud.gov.